15+ Sample Formal Letters for ICSE

45, Shanti Nagar,
Near Railway Station,
Bangalore, 560001.

15th February, 2026

The Principal,
St. Mary's High School,
Jayanagar, Bangalore, 560011.

Dear Madam,

I am Priya Nair, the Class Monitor of 10-A. On behalf of our class, I am writing to request permission to organize an educational trip to the Nehru Planetarium in Mumbai during the upcoming mid-term break.

The visit would greatly benefit our understanding of the Solar System chapter in our Science curriculum. We propose traveling by school bus on 5th March, 2026, accompanied by two teachers. The estimated cost per student is ₹800, covering transport, entry tickets, and lunch. We have already received consent from 38 out of 40 students' parents.

We would be grateful if you could approve this educational trip. We assure you that we will maintain discipline and follow all safety guidelines throughout the excursion.

Thanking you,
Yours obediently,
Priya Nair
Class Monitor, 10-A

12, Teachers' Colony,
Rajpur Road,
Dehradun, 248001.

16th February, 2026

The Principal,
Doon Valley School,
Rajpur, Dehradun, 248009.

Dear Sir,

I am Arjun Khanna, Head Boy of our school. I am writing on behalf of the student body to bring to your attention the deteriorating condition of our school library.

The library currently faces several problems. Firstly, many reference books are outdated, with the latest editions being from 2018. Secondly, the reading room has insufficient seating, accommodating only 30 students whereas nearly 60 students visit daily. Additionally, the library remains closed during lunch breaks when most students have free time. These issues significantly hamper our research and study activities.

We respectfully request you to allocate funds for purchasing updated books, extending the reading area, and keeping the library open during lunch breaks. These improvements would greatly enhance our learning experience.

Thanking you,
Yours faithfully,
Arjun Khanna
Head Boy, Class 10

19, Lotus Apartments,
Lake Town,
Kolkata – 700089.

16th February, 2026

The Principal,
Bright Future School,
Lake Town,
Kolkata – 700089.

Dear Madam,

I am a student of Class 10 C, and I wish to bring to your kind notice an increasing problem of bullying in the school premises, particularly near the back gate after dispersal.

A group of senior students regularly intimidates younger children by mocking their appearance, snatching their tiffin boxes and sometimes even demanding money. Many students are afraid to report these incidents for fear of further harassment. This behaviour not only affects the victims’ confidence but also creates an atmosphere of fear in the school. Such conduct is against the values and discipline that our institution stands for.

I earnestly request you to look into this matter, increase teacher or guard presence near the back gate, and conduct a counselling session on anti‑bullying. Strict action against repeated offenders would send a clear message and help restore a safe environment.

Thanking you,

Yours faithfully,
Ankit Verma
Class 10 C

78, Green Avenue,
Sector 12,
Chandigarh, 160012.

15th February, 2026

The Editor,
The Tribune,
Sector 29, Chandigarh, 160030.

Dear Madam,

I am writing to express my deep concern about the increasing plastic pollution in our city, which poses serious environmental and health hazards.

Despite the ban on single-use plastics, shops and markets continue distributing plastic bags freely. Parks, streets, and water bodies are littered with plastic waste that takes centuries to decompose. This pollution kills wildlife, clogs drainage systems causing floods, and releases toxic chemicals into soil and water. The recent rainfall exposed the severity when clogged drains overflowed with plastic debris.

I appeal to the municipal authorities to strictly enforce the plastic ban, impose heavy fines on violators, and promote eco-friendly alternatives like cloth and jute bags. Additionally, organizing awareness campaigns in schools and residential areas would educate citizens about plastic's harmful effects. Only through collective effort can we protect our environment for future generations.

Thanking you,

Yours faithfully,
Meera Sharma
(Environmental Activist)

25, Ram Nagar Colony,
Station Road,
Jaipur, 302006.

16th February, 2026

The Editor,
Rajasthan Patrika,
MI Road, Jaipur, 302001.

Dear Sir,

I wish to bring to the notice of the concerned authorities the deplorable condition of roads in the Ram Nagar area through your widely read newspaper.

The main connecting road, which serves thousands of daily commuters, is full of potholes and has been in disrepair for over six months. During monsoon, these potholes fill with water, making it impossible to judge their depth, resulting in frequent accidents. Two-wheeler riders particularly face danger as vehicles often skid on the uneven surface. Additionally, the lack of street lights makes night travel treacherous.

I request the Public Works Department to immediately repair these roads, install proper drainage systems, and provide adequate street lighting. The residents have been patient long enough. Prompt action would prevent accidents and improve the quality of life for thousands of families residing in this area.

Thanking you,

Yours faithfully,
Rajesh Malhotra
(Resident, Ram Nagar)

33, Anand Nagar,
Near Bus Depot,
Bhopal – 462001.

18th February, 2026

The Municipal Commissioner,
Bhopal Municipal Corporation,
Bhopal – 462003.

Dear Sir,

I am a resident of Anand Nagar and wish to draw your attention to the growing menace of stray dogs in our locality.

Over the past few months, the number of stray dogs roaming the streets has increased significantly. They chase two‑wheelers, bark throughout the night and often attack pedestrians. Recently, a small child was bitten while returning from tuition. Many residents, especially children and senior citizens, now feel unsafe walking on the roads. The constant barking also disturbs our sleep and studies.

I request you to kindly instruct the concerned department to conduct a sterilisation and vaccination drive, and, if required, relocate the most aggressive dogs to animal shelters. This will protect residents from potential rabies and restore a sense of safety in the area.

Thanking you,

Yours faithfully,
Mohit Jain
(Resident, Anand Nagar)

72, College Road,
Aligarh – 202001.

19th February, 2026

The Officer‑in‑Charge,
Civil Lines Police Station,
Aligarh – 202002.

Dear Sir,

I wish to bring to your notice a serious problem of eve‑teasing faced by girl students near the College Road bus stop.

Every afternoon, a group of young men gathers near the bus stop and passes vulgar comments at school and college girls waiting for buses. Sometimes they follow them on bikes and try to block their way. Many girls feel frightened and humiliated, but hesitate to lodge formal complaints out of fear. If this behaviour continues unchecked, it may lead to more serious incidents.

I request you to increase police patrolling in this area, especially between 2 p.m. and 5 p.m., and take strict action against those found harassing girl students. Your prompt intervention will reassure parents and ensure that students can travel safely.

Thanking you,

Yours faithfully,
Farah Khan
(Student, Class 10)

89, MG Road,
Pune, 411001.

15th February, 2026

The Manager,
The Grand Restaurant,
Koregaon Park,
Pune, 411001.

Dear Madam,

I am writing to express my disappointment with the extremely poor service and substandard food quality I experienced at your restaurant on 12th February, 2026, during my family's dinner.

We had reserved a table for six people at 8 PM, but despite the reservation, we waited 30 minutes before being seated. The waiter was rude and inattentive, forgetting items from our order twice. When the food finally arrived after a 45-minute wait, the dishes were either cold or over-salted. The paneer tikka was undercooked, and the biryani lacked flavor entirely. To compound matters, we found a strand of hair in one of the dishes, which was absolutely unhygienic and unacceptable.

I request a full refund of the ₹3,500 bill amount and expect your restaurant to improve its service standards and hygiene practices immediately. I await your prompt response to this matter.

Thanking you,

Yours faithfully,
Kavita Deshmukh

23, Neelkanth Apartments,
Andheri East,
Mumbai – 400059.

16th February, 2026

The Customer Care Manager,
Whirlpool India Ltd.,
Andheri Industrial Estate,
Mumbai – 400093.

Dear Sir,

I am writing to lodge a complaint about a defective washing machine that I recently purchased from your authorised dealer in Andheri.

On 3rd February, 2026, I bought a Whirlpool front‑load washing machine, Model X500 (Invoice No. WPL/2345/26). Within a week, the machine started making loud noises and stopped mid‑cycle several times. Despite following the instructions in the user manual carefully, the problem persists. I registered a complaint on your helpline on 10th February (Complaint ID: 78945), but no technician has visited so far.

As the product is under warranty, I request you to arrange for an immediate inspection and either repair the machine properly or replace it with a new, fault‑free unit. I am enclosing a copy of the purchase invoice for your reference.

I hope you will treat this matter seriously and resolve it at the earliest.

Thanking you,

Yours faithfully,
Rohan Mehta

19, Rose Villa,
College Road,
Kottayam – 686001.

17th February, 2026

The Manager,
Readers’ Corner Bookshop,
College Road,
Kottayam – 686001.

Dear Sir,

With reference to your advertisement inThe Hindudated 15th February, 2026, I wish to apply for the post of part‑time sales assistant in your bookshop.

I am a student of Class 10 at St. Mary’s School, Kottayam, and will be free in the evenings and during weekends. I have a keen interest in books and reading, and I am familiar with different genres of literature. I possess good communication skills and a polite manner with customers. In school, I have worked as a library volunteer for the past two years, helping to issue and arrange books.

If selected, I assure you that I will work sincerely and learn quickly. I will be available to join from 1st March, 2026. I would be grateful for an opportunity to attend an interview.

Thanking you,

Yours faithfully,
Joseph Mathew