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Email Writing

Email Writing

By Englicist

Email Writing Format, Examples for ICSE IX-X

In ICSE exams, the email is always formal and professional, directly related to the notice you've written. Common scenarios include inviting a chief guest, requesting participation from another school, seeking permission or inviting judges. The email follows formal letter conventions adapted to email structure.

Official ICSE Email Format

To: specific.email@domain.com
(½ mark - must be specific, not generic)

Subject: Brief Subject Line
(½ mark - quote 2nd line of notice OR add invitation context)

Dear Sir, / Dear Madam,
(½ mark - choose ONE only, add comma)

Opening Paragraph: (2-3 sentences)
Introduce yourself and your institution. State the purpose (e.g., invitation to join as Chief Guest, to inaugurate the programme etc.) clearly - mention the creative title and event from notice.
(½ mark)

Main Body: (3-5 sentences)
Provide specific details matching the notice - date, time, venue. Explain what is expected from recipient. Mention any special information or requests.
(2 marks)

Closing Paragraph: (1-2 sentences)
Polite formal conclusion. Request confirmation or express hope for positive response.
(½ mark)

Thanking you,

Yours faithfully,
(½ mark - both lines together)

Full Name

Marking Scheme for Email (Total: 5 marks)

Based on official CISCE specimen:

Component-wise Marks:

  1. To: Email Address - ½ mark

    • Specific and relevant

    • Must contain @ sign

    • Not generic (e.g., principalbluebellschool@gmail.com not school@email.com)

  2. Subject Line - ½ mark

    • Clear and relevant

    • May quote descriptive title from notice

  3. Salutation - ½ mark

    • Dear Sir, OR Dear Madam,

    • Not both with slash

    • Comma after salutation

  4. Opening Sentence - ½ mark

    • Establishes context

    • Mentions creative title and event

  5. Body Content - 2 marks

    • Date, time, venue matching notice

    • Purpose clearly stated

    • Relevant requests or information

  6. Closing Sentence - ½ mark

    • Polite, formal tone

    • Forward-looking statement

  7. Subscription (Thanking you, Yours faithfully,) - ½ mark

    • Both lines required

    • Correct format and punctuation

    • Followed by full name and designation

Total: 5 marks​

Common Mistakes in Email Writing

From CISCE marking guidelines in Pupil Performance Analysis:

❌Email Address Errors:

  • No @ sign: "principal.school.com" ❌

  • Too generic: "principal@school.com" ❌

  • Personal IDs: "rahul123@gmail.com" ❌

  • Correct example: "principalbluebellschool@gmail.com" ✓

❌Subject Line Errors:

  • Too vague: "Competition" ❌

  • Too long: entire paragraph ❌

  • Not matching notice content

❌Salutation Errors:

  • Using both: "Dear Sir/Madam," ❌

  • No comma: "Dear Sir" ❌

  • Incorrect: "Respected Sir," ❌

❌Content Errors:

  • Opening doesn't mention creative title and event clearly

  • Details don't match notice (different date/time/venue)

  • Missing closing sentence

  • Too informal tone

❌Closing Errors:

  • Missing "Thanking you," line

  • Wrong subscription: "Yours sincerely," / "With regards," ❌

  • Only first name given instead of full name

 

 

Last updated: February 19, 2026

Portions of this article were developed with the assistance of AI tools and have been carefully reviewed, verified and edited by Jayanta Kumar Maity, M.A. in English, Editor & Co-Founder of Englicist.

We are committed to accuracy and clarity. If you notice any errors or have suggestions for improvement, please let us know.