Email Writing Specimen for ICSE IX-X
Sample Email 1: Inviting Chief Guest for Cultural Festival
To: dr.anilkumar.education@gov.in
Subject: Invitation to Chief Guest for Expressions 2026, Inter-School Cultural Extravaganza
Dear Sir,
We are organizing "Expressions 2026", an Inter-School Cultural Extravaganza, and would be deeply honoured if you could grace the occasion as our Chief Guest.
The two-day festival will be held on Friday, 7th March, and Saturday, 8th March, 2026, from 9.00 a.m. to 6.00 p.m. at the Open Air Theatre of Delhi Public School, Vasant Kunj. Students from Classes VI to XII will showcase their talents in music, dance, drama, art and literary competitions. Your presence would inspire our young performers and add immense prestige to the event. We would be particularly grateful if you could grace the inaugural session on 7th March at 9.00 a.m. and present awards during the closing ceremony on 8th March at 5.00 p.m.
We sincerely hope you will accept our invitation and kindly confirm your availability.
Thanking you,
Yours faithfully,
Priya Nair
Cultural Secretary
Delhi Public School, Vasant Kunj
Sample Email 2: Requesting Medical Team for Blood Donation Camp
To: coordinator.citybloodbank@wbhealth.gov.in
Subject: Request for Medical Team for Blood Donation Camp
Dear Sir,
Our school is organizing "Gift of Life", a Blood Donation Camp, and we request your esteemed blood bank to kindly provide a qualified medical team to conduct the camp.
The camp will be held on Wednesday, 12th March, 2026, from 9.00 a.m. to 3.00 p.m. at the School Auditorium of Mount Carmel School, Dwarka, New Delhi. We expect approximately 150-200 donors, including students above 18 years, teachers, staff members and parents. We will provide all necessary facilities including separate rooms, comfortable seating arrangements, refreshments for donors and volunteer assistance throughout the day. Your medical team's expertise and equipment would ensure smooth and safe blood collection following all health protocols.
We would be grateful if you could confirm the availability of your team and inform us of any specific requirements from our end.
Thanking you,
Yours faithfully,
Anjali Verma
Student Coordinator
Mount Carmel School, Dwarka
Sample Email 3: Inviting Judge for Debate Competition
To: prof.mehrasharma.english@caluniv.ac.in
Subject: Invitation to Judge Annual Inter-School Debate Competition
Dear Madam,
We are hosting "War of Words", an Annual Inter-School Debate Competition, and would be deeply honoured if you could judge this prestigious event.
The competition will be held on Saturday, 1st March, 2026, from 10.00 a.m. to 1.00 p.m. in the Main Auditorium of Greenfield Public School, Noida. Approximately fifteen schools are participating with teams of two speakers from Classes IX and X debating on "Social Media: Connecting or Isolating Society". Given your extensive expertise in English literature and communication studies, and your experience judging state-level competitions, your valuable insights would greatly benefit the participants and ensure fair, expert evaluation.
Your presence would inspire our students and add credibility to the event. We sincerely hope you will accept our invitation and kindly confirm your availability.
Thanking you,
Yours faithfully,
Rohan Sharma
Debating Secretary
Greenfield Public School, Noida
Integrated Example: Complete Notice + Email
Question: Your school is organizing a Career Guidance Workshop. As the Career Counselling Coordinator, write a notice informing students about the workshop and an email inviting a career counselor to conduct the session.
NOTICE
Future Pathways!
Career Guidance Workshop for Senior Students
on 10th March, 2026
from 2.00 p.m. to 4.00 p.m.
at School Library, Greenwood High School, Bangalore
All students of Classes IX and X are invited to attend this interactive workshop on career options, higher education opportunities and skill development. Renowned career counselor Ms. Anita Desai will address students and answer queries. Students interested in attending should register with the undersigned by 7th March, 2026.
Kavita Menon
Career Counselling Coordinator
To: anitadesai.careercoach@gmail.com
Subject: Invitation to Conduct Career Guidance Workshop
Dear Madam,
Our school is organizing "Future Pathways", a Career Guidance Workshop for our senior students, and would be honoured if you could conduct the session.
The workshop is scheduled for Monday, 10th March, 2026, from 2.00 p.m. to 4.00 p.m. at the School Library. Approximately 120 students from Classes IX and X, along with some parents, will attend. We request you to guide students on various career options after Class X, higher education pathways, emerging career fields and essential skills for success. An interactive question-answer session would be highly beneficial. We will provide all necessary audio-visual equipment and refreshments.
We would be grateful if you could confirm your availability and share any specific requirements.
Thanking you,
Yours faithfully,
Kavita Menon
Career Counselling Coordinator
Greenwood High School, Bangalore
Portions of this article were developed with the assistance of AI tools and have been carefully reviewed, verified and edited by Jayanta Kumar Maity, M.A. in English, Editor & Co-Founder of Englicist.
We are committed to accuracy and clarity. If you notice any errors or have suggestions for improvement, please let us know.